AIA Nebraska: DESIGN AWARDS | CONFERENCE | EXHIBITION
 
 

 
 

2017 AIA Nebraska Annual Conference Exhibit Information

October 5-6, 2017
Doubletree Omaha Downtown
1616 Dodge Street
Omaha, Nebraska 68102

Registration

       
 

Register a Booth

 

View Expo Map

 

View Available Booths

 

Please consider sponsoring the conference. Click here for more information or contact Nathan at 402/858-1929.

 

Preliminary Schedule
(Subject to Change)

Thursday, October 5
1:00 - 4:00PM Exhibits Assembled
6:00 - 8:00PM

Excellence in Design Awards Gala
Gallery 1516
1516 Leavenworth | Omaha, NE 68102

Friday, October 6
7:00 - 8:00AM Exhibits Open / Exhibit Interaction / Participant Registration
8:00 - 9:00AM General Session
9:00 - 10:00AM Exhibitor Interaction
10:00 - 11:30PM Educational Opportunities
11:30AM - 12:00PM Exhibitor Interaction
12:00PM Prize Drawing in Exhibit Hall
12:15 - 1:30PM Lunch / Presentation
1:30 - 2:00PM AIA Nebraska Annual Membership Meeting
1:30PM Exhibitors Disassemble
2:15 - 3:45PM Educational Opportunities
4:00 - 5:30PM Educational Opportunities
 

Click here for sponsorship opportunities!

   

Show Services - Deadline September 15, 2017

To ensure you receive all of the below benefits of being an exhibitor, we must receive your exhibitor registration form by September 15, 2017.

  • Booth 8' deep x 10' wide x 8' high, with one 8' skirted table, and two chairs.
  • Draperies: 8' high drapery back drop, 3' high side divider drapery.
  • Booth sign, listing company name.
  • Name badges, giving representative and company name. If you are a manufacturer representing various companies, only one company name will appear on all badges.
  • Listing in conference program directory.
  • Admission to conference sessions, continental breakfast and two lunch tickets.
  • List of conference attendees will be provided upon request after completion of conference.
  • Signboards at the conference indicating your sponsorship and level of participation.
  • Sponsorship of individual events will be noted on separate signs.

Are you interested in being a sponsor for the 2017 AIA Nebraska Annual Conference? Click here for a list of sponsorship opportunities!

Prize Giveaways

Register prizes with AIA to further enhance booth traffic. Please provide description of the prize on the Exhibit Contract. Drawing will be held prior to lunch on Friday, October 6th. 

This year we will have the attendees visit the booths to receive the prizes. So, if you are going to have a prize, you will need to bring your own basket to collect attendees business cards. We will still announce the winners during the luncheon.

Decorating/Drayage/Shipping

AAA Rents is the official decorating and drayage company.

Booth Space Information

A limited number of booths are available.

To receive the advance rate, you must place your order by September 15, 2017.

  Single Booth After 9/15 Each Additional Booth
AIA NE Member $650 $700 $500
AIA NE Member (Corner Booth*) $850 $900 $500
Non-Member $850 $900 $500
Non-Member (Corner Booth*) $1050 $1100 $500


*See map below for booth locations. Booths 1,8,9,16,17,24,25,32,33,40,41,45,46,50,51,&57 are considered "corner booths"

** If you are a non-profit organization please contact Nathan at nathan@aiane.org or 402/ 858-1929

 

Exhibit Contract

Space Agreement

Every attempt will be made to assign exhibitors one of the priorities requested by the exhibitor. However, as electrical hookup, and competitor location is a factor, another location may be assigned.

Rules & Regulations

The exhibitor agrees to abide by the rules and regulations of Doubletree by Hilton Omaha Downtown, and also agrees to abide by, conform to, and comply with all the laws of the United States and the State of Nebraska, and all the ordinances of the City of Lincoln.

Liability & Insurance

AIA NEBRASKA shall not be responsible for any injury, loss or damage that may occur to the exhibitor's officers, agents or employees, or property prior, during or subsequent to the period covered by this contract.

Safety Regulations

Strict adherence to all safety regulations will be insisted upon. Exhibitors should make themselves completely familiar with and comply with all other fire and safety regulations of Doubletree by Hilton Omaha Downtown. The exhibitor agrees that it will not in any way injure, damage, mar or deface the building, premises, furniture, fixtures or equipment in or about the Doubletree by Hilton Omaha Downtown, and shall be liable for any such damage or injury caused by its employees, agents, or other person admitted to the premises by the exhibitor.

Use of Space

Exhibitor agrees not to interfere in any way with the ordinary use by others of any portion of the building or grounds. Distribution of advertising material is limited to the areas of each exhibit space. Exhibit will be arranged so that nothing is attached to the walls and no tacking or marring is permitted. Disturbing noises or forms of attracting attention which may properly be objected to will not be permitted.

Exhibitors Serving Food Products

No exhibitor may serve any form of food or beverage from his/her exhibit booth without first notifying and receiving permission from AIA Nebraska.

Purpose of Displays

The exhibitor agrees that the purpose of displays is for educational and communicative purposes to inform design professionals of the availability of various products and services of interest to those persons attending the convention. Sales and order-taking are prohibited in the display areas or within the convention facilities.

Cancellation

A 50% refund of exhibit fees will be issued if exhibit space cancellation is received in writing by September 15, 2017. Exhibit fees are nonrefundable after September 15, 2017.

Submission of contract is a binding legal document, stating intent to reserve space as an exhibit. AIA Nebraska has the right to collect money owed from submission of contract in the event of a no-show or cancellation. 18% annual interest will be assessed on accounts over 30 days.

Two weeks prior to the conference you will be sent your booth assignment and confirmation.

Exhibit Contract Acknowledgement

ACKNOWLEDGMENT: We have read and accepted the terms, conditions, and regulations printed herewith, and we understand that in addition to any and all legal and equitable remedies which AIA NE may have, that at its option, it may cancel any booth contract and reservation in any case involving noncompliance with the terms, conditions, and regulations of this contract, or for nonpayment of the contract sum. 18% annual interest will be assessed on accounts over 30 days.

We agree to pay the designated booth rental fee. Contracts must be paid in full and received at the AIA NE Office by Friday, September 15, 2017 to appear in Conference program. Booths are assigned on a first paid basis.

Expo Layout

Available Booths – Booth Assignments are Subject to Change

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Are you interested in being a sponsor for the 2016 AIA Nebraska Annual Conference?
Click here for a list of sponsorship opportunities!

 
     
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AIA Nebraska
335 North 8th Street | Suite A
Lincoln, NE 68508

Office Hours
9:00a.m-5:00p.m. M-Th
9:00a.m.-1:00 p.m. F
P 402/858-1929
Contact AIA Nebraska